Formerly: Student Education Records (FERPA - Directory Information) AND Personally Identifiable Information (PII) Low Level 

Directory/public information is information contained in a student record that would not generally be considered harmful or an invasion of privacy if disclosed. UC Davis has designated as directory information the following: student name, addresses (local and permanent, including email), and telephone numbers; major field of study; dates of attendance; enrollment status (i.e., undergraduate, graduate, or professional student); number of course units in which enrolled; degrees and honors received; most recent previous educational institutions attended; participation in officially recognized activities, including intercollegiate athletics (ICA); and name, weight, and height of participants in ICA teams. Directory information for medical interns also includes primary hospital assignment, field of residency training, and name of medical school awarding the M.D. degree, but does not include student addresses or telephone numbers. 

Personally Identifiable Information (PII) is any information that is maintained about an individual, including (1) any information that can be used to distinguish or trace an individual‘s identity, such as name, social security number, date and place of birth, mother‘s maiden name, or biometric records; and (2) any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information.

University policies, contractual obligations, and federal and state laws and regulations require appropriate protection of PII that is not publicly available.  PII varies in level of sensitivity, therefore, risks associated with the impact of disclosure or compromise differ.   While not a comprehensive list by any means, below are examples of PII and low levels of sensitivity.

FERPA Laws/Regulations/Policies

U.S. Department of Education

FERPA Additional Resources

Frequently Asked Questions On FERPA

Student Rights & Grievances - Privacy Rights

PII Laws/Regulations/Policies

PII CC1798.29

PII Additional Resources

UC Davis KB article

PII Examples

• Public Directory Information for Employees, includes the following:
  • Name
  • Date of hire or separation
  • Current position title
  • Current rate of pay
  • Organizational unit, office address and phone number
  • Current job description
  • Full-time or part-time, or other appointment type
• Directory Information for Students, unless a student has requested that information about them not be released as public information, includes the following:
  • Name
  • Address, telephone, e-mail
  • Dates of attendance
  • Number of course units in which enrolled
  • Class level
  • Major field of study
  • Last school attended
  • Degrees and honors received
  • Participation in official student activities
  • Name/weight/height (intercollegiate athletic team members only)

Contact Info

Wendi Delmendo Chief Compliance Officer Office of Compliance and Policy (530) 752-9466 wjdelmendo@ucdavis.edu Feb-19

Erin Crom University Registrar Office of the University Registrar (530) 752-3619 ecrom@ucdavis.edu Feb-19
Molly Theodossy mmtheodossy@ucdavis.edu